CONFERENCE POLICIES

PRIVACY POLICY

At UNCMUNC XV, we are committed to protecting the privacy and security of your personal information. This Privacy Policy outlines the types of data we collect, how we use and protect it, and your rights concerning your data. By participating in UNCMUNC XV, you agree to the practices described in this policy.

  1. Information We Collect: We collect and process various types of information to facilitate the functioning of UNCMUNC XV. This may include:

    • Personal Information: Names, contact details, and other necessary information about participants, including head delegates and delegates, for conference registration and communication purposes.

    • Communication Data: Correspondence and communication exchanged between the Secretariat, Staff, Head Delegates, and Delegates for organizational and administrative purposes.

  2. Use of Information: We use the collected information for the following purposes:

    • Conference Organization: To facilitate registration, communication, and coordination for UNCMUNC XIV.

    • Code of Conduct: To enforce the conference's code of conduct and ensure a safe and respectful environment for all participants

    • Communication: To send important updates, announcements, and relevant information about the conference

    • Feedback and Improvement: To gather feedback and insights to improve future iterations of UNCMUNC.

  3. Data Sharing: We may share your information with the necessary parties involved in the organization and execution of UNCMUNC XV:

    • Secretariat and Leadership Team: To manage conference logistics and communication.

    • Staff: To facilitate committee sessions and ensure a smooth conference experience.

    • Head Delegates: To coordinate with individual delegations and disseminate pertinent information.

  4. Data Security: We take appropriate measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. However, please note that no method of transmission over the Internet or electronic storage is completely secure. The Staff and Delegation portals require authorized access, which is provided by our Data Protection Officer (DPO). UNCMUNC XV cannot be held responsible for any unauthorized use resulting from unethical password sharing.

  5. Your Rights: You have certain rights concerning your personal data, including:

    • Access: You can request information about the personal data we hold about you.

    • Rectification: You can request corrections to inaccurate or incomplete data.

    • Erasure: You can request the deletion of your personal data without undue delay, provided that the data are no longer necessary in relation to the purposes for which they were collected. Further, the right to data erasure does not extend to data pertaining to a conduct violation wherein the delegate was found to have committed a violation.

    • Withdrawal: You can withdraw your consent for data processing at any time. To exercise these rights, please contact our Director of Delegate Affairs, Megan Lam.

  6. Handling of Information Disclosure: In the event that an investigation is opened by the UNCMUNC XV Secretariat into the conduct of a delegate or that a delegate is found to have violated a conference policy by the Secretariat, all information related to the matter will be sensitively handled with the concern for the privacy of all individuals involved in mind. Information will only be shared with staffers and members of Secretariat on a need-to-know basis for matters of adjudicating and handling the conduct report. All those involved in the investigation will be prohibited from disclosing information about the investigation to irrelevant members or to the public at all times. The right to privacy of all staff and delegates is of the utmost importance to us. 

  7. Contact Information: For any questions, concerns, or requests related to your personal data and privacy, please contact our Director of Delegate Affairs, Megan Lam, at meglam@unc.edu

  8. Updates to this Privacy Policy: We may update this Privacy Policy to reflect changes in our practices or legal requirements. Any updates will be posted on our official website, and your participation in UNCMUNC XV will signify your acceptance of these changes.

DISCLAIMER

By participating in UNCMUNC XV, you agree to the terms outlined in this Privacy Policy. Thank you for your trust and cooperation in making UNCMUNC XV a successful and secure event.