CONFERENCE POLICIES

PRIVACY POLICY

At UNCMUNC XIV, we are committed to protecting the privacy and security of your personal information. This Privacy Policy outlines the types of data we collect, how we use and protect it, and your rights concerning your data. By participating in UNCMUNC XIV, you agree to the practices described in this policy.

  1. Information We Collect: We collect and process various types of information to facilitate the functioning of UNCMUNC XIV. This may include:

    • Personal Information: Names, contact details, and other necessary information about participants, including head delegates and delegates, for conference registration and communication purposes.

    • Communication Data: Correspondence and communication exchanged between the Secretariat, Staff, Head Delegates, and Delegates for organizational and administrative purposes.

  2. Use of Information: We use the collected information for the following purposes:

    • Conference Organization: To facilitate registration, communication, and coordination for UNCMUNC XIV.

    • Code of Conduct: To enforce the conference's code of conduct and ensure a safe and respectful environment for all participants

    • Communication: To send important updates, announcements, and relevant information about the conference

    • Feedback and Improvement: To gather feedback and insights to improve future iterations of UNCMUNC.

  3. Data Sharing: We may share your information with the necessary parties involved in the organization and execution of UNCMUNC XIV:

    • Secretariat and Leadership Team: To manage conference logistics and communication.

    • Staff: To facilitate committee sessions and ensure a smooth conference experience.

    • Head Delegates: To coordinate with individual delegations and disseminate pertinent information.

  4. Data Security: We take appropriate measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. However, please note that no method of transmission over the Internet or electronic storage is completely secure. The Staff and Delegation portals require authorized access, which is provided by our Data Protection Officer (DPO). UNCMUNC XIV cannot be held responsible for any unauthorized use resulting from unethical password sharing.

  5. Your Rights: You have certain rights concerning your personal data, including:

    • Access: You can request information about the personal data we hold about you.

    • Rectification: You can request corrections to inaccurate or incomplete data.

    • Erasure: You can request the deletion of your personal data.

    • Withdrawal: You can withdraw your consent for data processing at any time. To exercise these rights, please contact our DPO.

  6. Contact Information: For any questions, concerns, or requests related to your personal data and privacy, please contact our Data Protection Officer, Garrett Barnes at uncmunc@gmail.com

  7. Updates to this Privacy Policy: We may update this Privacy Policy to reflect changes in our practices or legal requirements. Any updates will be posted on our official website, and your participation in UNCMUNC XIV will signify your acceptance of these changes.

DISCLAIMER

By participating in UNCMUNC XIV, you agree to the terms outlined in this Privacy Policy. Thank you for your trust and cooperation in making UNCMUNC XIV a successful and secure event.